The Best Accounting Software for the Hospitality Industry in America

The hospitality industry in America is a diverse and dynamic sector that includes hotels, restaurants, resorts, and many other businesses that cater to travelers and tourists. With the constant flow of guests, inventory management, payroll, and various financial transactions, it’s crucial for businesses in this industry to have efficient and reliable accounting software.

In this article, we’ll explore some of the best accounting software options tailored for the hospitality industry in America.

QuickBooks Desktop and QuickBooks Online

QuickBooks, developed by Intuit, is a popular choice among businesses in the hospitality industry. It offers both desktop and online versions, making it flexible for various business needs. QuickBooks is known for its user-friendly interface and robust accounting features, including expense tracking, payroll management, and inventory tracking.

QuickBooks Desktop is a traditional accounting software with powerful features for larger establishments, while QuickBooks Online is a cloud-based solution suitable for small to mid-sized hospitality businesses. The online version allows real-time access to financial data from anywhere, making it easy for management to keep track of the business’s financial health.


FreshBooks is another cloud-based accounting software that is particularly suited for small hotels, bed and breakfasts, and restaurants. It offers features like invoicing, expense tracking, and time tracking, which can be useful for businesses in the hospitality industry. The user-friendly interface and mobile app make it a convenient choice for on-the-go business owners.

FreshBooks also integrates with various payment gateways and offers customer support that can assist with any accounting or technical questions that arise.


Xero is a cloud-based accounting software that’s known for its scalability and flexibility. It’s suitable for a wide range of businesses in the hospitality industry, from small boutique hotels to large resorts. Xero offers features like bank reconciliation, payroll, expense tracking, and inventory management. With its numerous integrations and a user-friendly interface, Xero can help hospitality businesses streamline their accounting processes.

Sage Intacct

Sage Intacct is a robust accounting software solution designed for mid-sized and large hospitality businesses in America. It offers advanced features like multi-entity management, revenue recognition, and financial reporting. Sage Intacct can integrate with various other systems commonly used in the hospitality sector, such as property management systems and point-of-sale systems.

While Sage Intacct is more complex than some other options, it provides the depth of functionality that large establishments need to manage their financial operations effectively.


Quore is a specialized accounting software for the hospitality industry, focusing on hotel operations, maintenance, and asset management. It’s particularly well-suited for hotels and resorts. Quore’s financial modules provide a comprehensive view of accounting data, including expenses, revenue, and budgeting.

Quore also offers integration with various property management systems, streamlining data entry and reducing the risk of errors. This software’s hospitality-specific features make it a valuable tool for hotels looking to optimize their financial operations.


Cloudbeds is an all-in-one property management system that includes accounting features. It’s ideal for small to mid-sized hotels, hostels, and bed and breakfasts in the hospitality industry. Cloudbeds streamlines the financial aspects of hotel management, including reservations, invoicing, and reporting.

While not as comprehensive as some dedicated accounting software, Cloudbeds can be an excellent choice for establishments looking for an integrated solution to manage both their property and finances effectively.

M3 Accounting

M3 Accounting is a specialized accounting software designed for the hotel and restaurant industry. It offers features like general ledger, accounts payable, accounts receivable, and financial reporting. M3 is known for its user-friendly interface and comprehensive financial reporting tools, making it a valuable asset for businesses looking to gain insights into their financial performance.


Hotelogix is a cloud-based property management system that includes accounting and financial reporting features. It’s a cost-effective solution for small hotels, motels, and boutique inns. Hotelogix’s financial modules help businesses manage accounts receivable, accounts payable, and provide essential financial insights.

While Hotelogix may not have the same level of depth as some dedicated accounting software, it’s an excellent choice for smaller establishments looking for an integrated property management and accounting solution.


The hospitality industry in America relies heavily on efficient and reliable accounting software to manage finances, streamline operations, and make informed business decisions. The best accounting software for the hospitality industry can vary depending on the size and specific needs of the establishment, but options like QuickBooks, FreshBooks, Xero, Sage Intacct, Quore, Cloudbeds, M3 Accounting, and Hotelogix all offer valuable solutions tailored to the sector.

It’s essential for businesses in the hospitality industry to consider their unique requirements and budget when selecting accounting software. In many cases, integrating property management systems with dedicated accounting software can provide the best of both worlds, allowing establishments to manage their properties and finances efficiently.

Ultimately, the choice of accounting software should align with the business’s goals, size, and operational needs, ensuring that it can effectively manage financial data and contribute to the success and growth of the hospitality establishment.

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